At the end of the year, there are some financial and configuration tasks you should carry out in your ERP system or business management software. To help you get off to a smooth start, we’ve compiled a checklist of tasks to consider with screenshots of how they look in Acumatica Cloud ERP.
Download the checklist as a Word document here.
Generate and Activate New Financial Periods
Navigate to Master Financial Calendar screen (GL201000).
Verify if the new year is already available in Financial Year dropdown. If not, click Generate Calendar. In popup box, select which year you need to generate and click OK. Periods for the year will be generated and will be inactive on default.
To activate periods, click three dots > Open Periods.
On the Manage Financial Periods screen (GL503000), select specific period(s) or all periods for year to open and click Process.
Account Reconciliations with Subledgers
Make sure that all of your General Ledger accounts are reconciled to the subledgers (i.e. A/R, A/P, Inventory, Clearing Accounts and Bank Reconciliations).
U.S. Form 1099 Reconciliations, Reports and Close 1099 Year
Review your 1099 documents early to avoid any potential format issues around filing time. Then, verify your 1099 vendor calculations, create the required reports, and close the 1099 year once completed.
System Configuration Changes
If you are considering making any system configuration changes (i.e. – GL Account Classes, Customer Classes, Vendor Classes, Item Classes, etc.), it may be a good time to do this at the beginning of the New Year.
Sales Tax Changes
Verify if there are any sales tax changes that will be going into effect on January 1st in the areas where you are doing business.
Customer and Vendor Price Changes
Often times, Vendor or Customer price changes occur on the 1st day of the New Year. You may want to consider updating these prices in your system to ensure accuracy of your purchase orders and sales orders.
Financial Reporting Changes
Some Financial reports may have been built using specific reporting periods. If so, they may need to be modified for the new fiscal year.
Questions about Year-End Tasks you need to complete in Acumatica?
If you work with i-Tech as your Acumatica partner, log a support ticket if you have any questions about preparing for the new year. If you’re not currently on Acumatica and want to learn more about how cloud ERP can help you manage your business, reach out here.